Pages

Pages are the individual pieces of content in your knowledge base. Each page represents a single document — whether it originates from a connected source like Google Drive or is created directly in Kowiki.

How pages map to source documents

When you connect a document source, Kowiki imports documents as pages with a one-to-one relationship. One Google Doc becomes one page. One Markdown file in GitHub becomes one page. This mapping is permanent for the life of the connection.

Kowiki preserves the content and formatting of your source documents while making them searchable and browsable within your wiki.

What happens when source documents update

Kowiki monitors your connected sources for changes. When a source document is edited:

1. The sync process detects the change (frequency depends on the source and your plan).
2. Kowiki pulls the updated content into the corresponding page.
3. AI regenerates the summary and tags based on the new content.
4. The page displays the latest version to readers.

You do not need to take any action — synced pages stay current automatically. The page's Last synced timestamp shows when the most recent update occurred.

Creating native pages

Not all content lives in external tools. You can create pages directly in Kowiki for information that does not have a source document.

1. Navigate to the section where you want the page to live.
2. Click + New Page in the section header or page list.
3. Enter a title for the page.
4. Write or paste your content using the editor.
5. Click Publish to make the page visible to readers, or Save as Draft to continue editing later.

Native pages behave identically to synced pages in search, navigation, and permissions. The only difference is that they are not linked to an external source.

Editing page metadata

Every page has metadata that helps readers and search understand its content. You can view and edit metadata from the page detail view.

Title

The page title defaults to the source document's title (for synced pages) or what you entered during creation. To change it:

1. Open the page and click the ⋯ menu.
2. Select Edit Metadata.
3. Update the Title field.
4. Click Save.

For synced pages, a custom title persists even when the source document is updated. Kowiki does not overwrite manual title edits.

Description

The description appears in search results and page listings. By default, Kowiki uses an AI-generated summary. To provide your own:

1. Open Edit Metadata from the page's ⋯ menu.
2. Enter your description in the Description field.
3. Click Save.

Manual descriptions take priority over AI-generated summaries.

Page status indicators

Each page displays a status indicator so you can quickly see its state:

• Synced — The page is connected to a source document and receiving updates. Shown with a green sync icon.
• Draft — The page is created natively and has not been published yet. Only visible to editors.
• Pending Sync — The page is waiting for its initial content import or a scheduled update.
• Sync Error — The source document could not be reached. This may indicate the file was deleted or permissions changed in the source. Check your connection settings.
• Removed — The source document was deleted or disconnected. The page remains in Kowiki for reference but no longer receives updates. You can archive or delete it.

Moving pages between sections

You can reorganize pages at any time without affecting their sync status or content.

1. Open the page's ⋯ menu and select Move to Section.
2. Choose the destination section from the list.
3. Click Move.

Alternatively, use the visual content map to drag pages between sections in bulk.

Tips for managing pages

• Let AI handle metadata first — review AI-generated summaries before writing your own. They are often sufficient.
• Check sync errors promptly — a sync error usually means something changed in the source. Resolving it early prevents stale content.
• Use drafts for work in progress — drafts keep incomplete content out of your readers' view until it is ready.